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FIRST FARMERS AND MERCHANTS CORPORATION

816 South Garden Street, P.O. Box 1148, Columbia, Tennessee 38402-1148

 

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 

To Be Held on the 15th day of April, 2014

 

To the Shareholders of First Farmers and Merchants Corporation:

 

            NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders of First Farmers and Merchants Corporation (the “Corporation”) will be held on the 2^nd Floor, in the First Farmers and Merchants Bank Northside Office, 901 Nashville Highway, Columbia, Tennessee, 38401 on April 15, 2014 at 11:00 a.m., Central Time, for the following purposes:

 

1.      Election of Directors:  Election of the following 11 nominees as directors of the Corporation:

 

 

2.      To conduct an advisory vote on the compensation of the named executive officers.

A list of all shareholders entitled to vote is available for inspection by a shareholder during regular business hours for ten days prior to the Annual Meeting at our principal offices at 816 South Garden Street, Columbia, Tennessee  38401. This list will be available at the meeting.

This Proxy Statement and the Corporation’s 2013 Annual Report to Shareholders are available at www.cfpproxy.com/6925.

Your vote is very important. Whether or not you plan to attend the Annual Meeting of Shareholders, we urge you to vote and submit your proxy by the Internet, telephone or mail in order to ensure the presence of a quorum. If you attend the meeting, you will have the right to revoke the proxy and vote your shares in person.

Shareholders of record may vote:

 

1.

By Internet: go to https://www.rtcoproxy.com/ffmh; or

 

2.

By phone: call 1-855-815-7954 (toll-free); or

 

3.

By mail: complete and return the enclosed proxy card in the postage prepaid envelope provided.

 

3.      Shareholders of record at the close of business on February 24, 2014 are entitled to notice of and to vote at the meeting.

 

 

March 4, 2014

 

 

 

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FIRST FARMERS AND MERCHANTS CORPORATION

816 South Garden Street, P. O. Box 1148

Columbia, Tennessee  38402-1148

 

PROXY STATEMENT

 

ANNUAL MEETING OF SHAREHOLDERS

 

To Be Held on the 15th day of April, 2014

 

            The accompanying proxy is solicited by and on behalf of the Board of Directors of First Farmers and Merchants Corporation (the “Corporation”) for use at the Thirty-first Annual Meeting of Shareholders to be held on April 15, 2014 at 11:00 a.m., Central Time, and any adjournment thereof (the “Annual Meeting”).  The time and place of the Annual Meeting are set forth in the accompanying Notice of Annual Meeting of Shareholders.  All expenses of preparing, printing and mailing the proxy, notices of internet availability and all materials used in the solicitation thereof will be borne by the Corporation.  In addition to the use of the mail, proxies may be solicited in person or by telephone by directors, officers and other personnel of the Corporation or its subsidiary, First Farmers and Merchants Bank (the “Bank”), none of whom will receive additional compensation for such services.  The Corporation will also request custodians and nominees to forward soliciting materials to the beneficial owners of common stock of the Corporation, $10.00 par value per share (“Common Stock”), held of record by them and will pay reasonable expenses of such persons for forwarding such material. 

 

            As a holder of Common Stock, this Proxy Statement and the Annual Report to Shareholders for the Year Ended December 31, 2013 (“the Annual Report to Shareholders”) are available to you on the Internet or, upon your request, will be delivered to you by mail or email in connection with the solicitation of proxies by the Board of Directors of the Company to be voted at the 2014 Annual Meeting of Stockholders to be held at the time and place as set forth in the Notice of Annual Meeting of Shareholders and at any adjournments or postponements thereof. Distribution of the Notice of Internet Availability of Proxy Materials is scheduled to begin on or about March 6, 2014.

 

PURPOSES OF THE MEETING

 

            The Annual Meeting will be held for the purposes of (i) electing directors, (ii) conducting an advisory vote on the compensation of the named executive officers, and (iii) transacting whatever other business may properly be brought before the meeting or any adjournment thereof.

 

QUORUM AND VOTING

At the close of business on February 24, 2014, the Corporation had 5,021,012 shares of Common Stock issued and outstanding.  Only holders of record of Common Stock at the close of business on February 24, 2014 are entitled to notice of and to vote on matters that properly come before the Annual Meeting or any adjournment thereof. A shareholder is entitled to one vote in person or by proxy at the Annual Meeting for each share of Common Stock held of record in his or her name.

The presence in person or by proxy of the holders of a majority of the outstanding shares of Common Stock entitled to vote at the Annual Meeting is necessary to constitute a quorum at the Annual Meeting or any adjournment thereof. Abstentions and broker non-votes are included for purposes of determining if a quorum exists. Abstentions will not constitute a vote “for” or “against” any of the matters presented for shareholder approval at the annual meeting and will be disregarded in the calculation of a plurality or of “votes cast” for each of the matters presented. Broker non-votes occur when a broker or nominee returns a proxy but does not have discretionary authority to vote on a particular proposal because the proposal does not concern a routine matter and the broker has not received voting instructions from the beneficial holder. For purposes of determining the outcome of any matter as to which a broker or nominee has physically indicated on the proxy that it does not have discretionary authority to vote, those shares will be treated as not entitled to vote with respect to that matter. 

 

 

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If a quorum is not present at the time of the Annual Meeting, the Chairman of the meeting or a majority of shares entitled to vote, represented in person or by proxy, have the power to adjourn the Annual Meeting until a quorum shall be present or represented by proxy.

If the enclosed proxy is properly executed, returned and not revoked, it will be voted in accordance with the instructions, if any, given by the shareholder.  Unless shares are held by a broker, if a proxy is executed and returned but no specification is made, the proxy will be voted “FOR” the election of all nominees as directors of the Corporation and “FOR” the advisory vote on the compensation of the named executive officers. If any other business is properly presented at the meeting, the proxy holders will vote your proxy in accordance with their discretion.

Any shareholder has the power to revoke his or her proxy at any time, prior to the vote being taken at the Annual Meeting, by written notice or subsequently dated proxy received by the Corporation, or by revocation by the shareholder in person at the Annual Meeting or any adjournment thereof.  If you wish to attend the Annual Meeting and need directions to the First Farmers and Merchants Northside Branch, Columbia, Tennessee, please contact Michelle Gardner, the Secretary of the Corporation, at (931) 388-3145. 

 

 

 

 

 

 

 

 

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PROPOSAL 1: ELECTION OF DIRECTORS

The Board of Directors has nominated the 11 individuals below for election as directors to serve until the annual meeting of shareholders in 2015 or until their successors are qualified and elected. Article III, Section 2 of the Corporation’s Amended and Restated By-laws (the “Bylaws”) provide that there shall be no fewer than five directors.  The Board of Directors believes it is in the best interest of the Corporation that there be 11 directors of the Corporation at this time.  Proxies cannot be voted for a greater number of persons than the nominees named.

Directors are elected by a plurality of the votes cast by the shares of Common Stock entitled to vote at the Annual Meeting, if a quorum is present. Neither abstentions nor broker non-votes will have the effect of voting for or in opposition to a director.  The Corporation’s charter does not provide for cumulative voting and, accordingly, shareholders do not have cumulative voting rights with respect to the election of directors.  Consequently, each shareholder of record may only cast one vote per share of Common Stock for each nominee.

Unless a proxy specifies otherwise or there is a broker non-vote, the persons named in the proxy will vote the shares covered thereby “FOR” the nominees listed below.  Should any nominee become unavailable for election, shares covered by a proxy will be voted for a substitute nominee selected by the current Board of Directors.

All of the 11 nominees are currently serving as directors and have served as a director since the 2013 annual meeting of shareholders.  Directors are chosen based on their business skills, knowledge, experience, leadership skills and understanding of the Bank’s business.  

 

Incumbent Directors Standing for Re-election

The following information sets forth the name, age, length of service and a summary of specific experiences, qualifications, attributes or skills for each of the nominees for re-election as directors who are incumbent members of the Board of Directors. No director holds a directorship with any other public company or registered investment company.

M. Darlene Baxter, age 67, has been a director of both the Corporation and the Bank since 2007. Ms. Baxter is a native of Maury County, Tennessee and a retired Vice President of Maury Regional Medical Center. She served more than 25 years in the Maury Regional Health Care system. She was Executive Director of the Maury Regional Healthcare Foundation. She was instrumental in Maury Regional Medical Center being the first employer in the county to provide childcare services and worked on the development of the hospital into a healthcare system. She was involved in the operations of the Lewis Ambulatory Care Center, Wayne Medical Center and Marshall Medical Center. She represented Maury Regional Medical Center during General Motors’ transition to Spring Hill, at which time the hospital developed an agreement to provide on-site healthcare services to GM employees. Ms. Baxter is a member of the Kiwanis Club, Martin Methodist College Alumni Association Board, and Boys and Girls Club of Columbia Board. In 2006, she served on the Bank's Maury County Advisory Board of Directors. Ms. Baxter was nominated to be a member of the Board of Directors because of her leadership skills and years of business experience as an executive officer of a regional hospital.

Jonathan M. Edwards, age 53, has served as a director of the Corporation and the Bank since 2010. Mr. Edwards has served as president and chief executive officer of the Edwards Group of Companies, including Edwards Oil Company of Lawrenceburg, Inc., Edwards Oil Company, Inc., South Tennessee Oil Company, Inc., Edwards Land Company L.P. and Edwards Real Estate, LLC since 1988. He is a Tennessee native and holds a bachelor's degree from the University of North Alabama. Mr. Edwards’ other affiliations include the following: immediate past president and three-term board member of the Tennessee Fuel and Convenience Association; Chairman of the Lawrence County Joint Economic and Community Development Board (2013 to present); Chairman of the Tennessee State Petroleum Underground Storage Tank Board (2011-2012); Chairman of the Lawrence County Chamber of Commerce (2006-2007); Columbia State Community College Foundation Board (2004-2007); First Farmers and Merchants Bank Advisory Board (2002 to 2010); Lawrence County Joint Economic and Community Development Board (1999 to present); Tennessee State Petroleum Underground Storage Tank Board (1996-2004); LifePoint Crockett Hospital Board (1999-2004); Texaco Orlando Regional Wholesale Council (1997-1999); Director of Alabama Oilmen’s Association/Alabama Association of Convenience Stores (1996-1999); Bank of America Advisory Board (1993-2002); and Tennessee Grocers Association Director (1990-1993). Mr. Edwards was nominated to be a member of the Board of Directors because of his business management and leadership skills.

 

 

 

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Thomas Napier Gordon, age 62, has served as a director of both the Corporation and the Bank since 1986. Mr. Gordon is actively involved in real estate investments. His civic and community endeavors have included Business and Industry Chairman of the March of Dimes Annual Drive, Director of King’s Daughters’ School, Director of Zion Christian Academy and deacon at Zion Presbyterian Church. Mr. Gordon received his Doctorate of Jurisprudence from Vanderbilt University in 1976 and has practiced law in Columbia, Tennessee since that time. Mr. Gordon was nominated to be a member of the Board of Directors because of his experience as an attorney and businessman and his extensive experience as a director of the Corporation.

Dalton M. Mounger, age 63, has served as a director of the Corporation and the Bank since 2010.  Mr. Mounger is an attorney in private practice in Columbia, Tennessee and is a certified public accountant.  He holds bachelor’s and juris doctor degrees from the University of Mississippi. Mr. Mounger has served on the boards of the Maury Alliance, Maury County YMCA, Columbia State Community College Foundation, Columbia Main Street, Maury County Public Education Foundation, First Farmers and Merchants Bank Advisory Board, Columbia Central High School Academic Boosters and Kiwanis Club of Columbia. Mr. Mounger was nominated to be a member of the Board of Directors because of his legal, accounting, and business management skills.        

Timothy E. Pettus, age 62, is President and a director of the Corporation and the Bank. Mr. Pettus has been an officer of the Bank since July 2002. He served as the Vice Chairman of the Bank from April 2005 until his appointment as President of the Corporation and the Bank in January 2007. Mr. Pettus served as Regional President, Southern Region of the Bank, from July 2002 until becoming Vice Chairman of the Bank. From 1998 until July 2002, he was a senior banking executive with Bank of America in Lawrence County, Tennessee. He was first elected as a director of the Corporation and the Bank in January 2008.  Mr. Pettus was nominated to be a member of the Board of Directors because of his 40 years of experience in banking and his leadership skills and knowledge from serving as President of the Bank.

Patrick J. Riley, age 66, has served as a director of both the Corporation and the Bank since 2011. Mr. Riley has served as President and Chief Executive Officer of RCR Building Corporation since 1985. He is a licensed general contractor in 18 states. Mr. Riley served in the U.S. Navy at the Naval Test Pilot School.  He was employed with Frank Orr Architects as a contract administrator and draftsman from 1972 to 1973; with Bob Haley, Inc., general contractor, as Vice President from 1973 to 1976; and with Gregg Construction Company, Inc. as Vice President from 1976 to 1985. He attended Memphis State University where he studied construction technology, the University of Tennessee where he studied real estate and Owen School of Management at Vanderbilt University where he studied various courses. Mr. Riley has served on the Board of Directors and as Chairman of Business Development for Associated Builders and Contractors, on the Board of Associated General Contractors, on the Advisory Boards of director for Kraft Bros., Eastman, Patton & Harrell CPAs and First Farmers and Merchants Bank for Williamson County, on the Board of Trustees of Father Ryan High School, as past President of the local chapter of American Society of Professional Estimators, and a member of the Rutherford County Code Official Association, Construction Financial Management Association, Construction Management Association of America, Nashville Area Chamber of Commerce, the Easter Seal Society and the CEO Roundtable. Mr. Riley was nominated as a member of the Board of Directors based on his expertise and proven success in organizational management and developing innovative programs and strategies.

Matthew M. Scoggins, Jr., age 64, has served as a director of both the Corporation and the Bank since 2008. Mr. Scoggins has served as the Chief Executive Officer of Tennessee Farmers Insurance Companies (“TFIC") since January 2004. He joined TFIC in 1978, and has served in numerous positions including agent, agency manager, regional manager, lobbyist, and chief operating officer for TFIC’s property & casualty division. Mr. Scoggins is a Tennessee native who holds a bachelor's degree from the University of Tennessee and an M.B.A. from Belmont University. Mr. Scoggins was nominated to be a member of the Board of Directors because of his leadership skills and his executive experience in the insurance industry.

 

 

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T. Randy Stevens, age 62, is Chairman of the Board of Directors, Chief Executive Officer and a director of the Corporation and the Bank. He has been employed by the Bank since 1973 and was promoted to Commercial Bank Officer in 1974. He was appointed Assistant Vice President in 1976 and promoted to Vice President in 1979. Mr. Stevens was appointed Vice President and Trust Officer of the Bank in 1982 and promoted to First Vice President in 1984. He was promoted to Executive Vice President and Chief Administrative Officer of the Bank in 1990. Mr. Stevens was elected as a director of the Bank and the Corporation in 1991 and appointed Vice President of the Corporation in 1991. He was appointed President and Chief Operating Officer of the Bank, effective December 31, 1995, and President and Chief Operating Officer of the Corporation in April 1996. He was appointed Chief Executive Officer of the Bank and the Corporation in June 2002. He has been Chairman of the Board of Directors of the Corporation and the Bank since April 2005. Mr. Stevens was nominated to be a member of the Board of Directors because of his 40 years of experience in banking, his position as CEO of the Corporation and the Bank and his leadership experience as a long-time director of the Bank, the Corporation and other organizations.

W. Lacy Upchurch, age 67, has served as a director of both the Corporation and the Bank since 2007. Mr. Upchurch is the seventh president of the Tennessee Farm Bureau Federation, the nation’s largest state Farm Bureau, and a full-time farmer. Mr. Upchurch has served as Chairman of the Tennessee Pork Producers and on the Board of the Tennessee Cattlemen’s Association, the Governor’s Economic Development Board, various committees for the University of Tennessee and numerous Farm Bureau committees at the state and national level. In 2006, he served on the Bank’s Maury County Advisory Board. A Fentress County native, Mr. Upchurch received his undergraduate and master’s degrees from the University of Tennessee.  Mr. Upchurch was nominated to be a member of the Board of Directors because of his leadership and business skills and his knowledge of the agriculture and insurance industry.

Kimberly D. Vella, age 47, has served as a director of both the Corporation and the Bank since 2012.  Ms. Vella joined Tractor Supply Company in January 1997 as Director, Human Resources and was promoted to Vice President, Human Resources in May 2001. She was named Senior Vice President, Human Resources in May 2007 and is a member of Tractor Supply Company’s Executive Committee. In her current role, Ms. Vella leads the strategic human resources efforts to attract, develop, engage, reward, and align talent in support of Tractor Supply Company’s pursuit of talent generation and operating success. Prior to joining Tractor Supply Company, Ms. Vella held various human resources positions in retail, manufacturing and wholesale industries at Ferguson Enterprises, Genesco and the RTM Restaurant Group.  Ms. Vella holds her bachelor’s degree in Human Relations from Trevecca University. She previously served as a Board Member of the YWCA and the United Way of Williamson County and was honored as a recipient of the 2009 Nashville Business Journal Women of Influence and was inducted into the 2013 CABLE Board Walk of Fame. Ms. Vella was nominated to be a member of the Board of Directors because of her leadership skills and years of experience in Human Resources.

Dr. David S. Williams, age 67, has served as a director of both the Corporation and the Bank since 2001. Dr. Williams has been in private orthodontic dental practice in Columbia since 1976. He is a past president of the St. Louis University Orthodontic Alumni Association, past president of the Southern Association of Orthodontists, second board member from Tennessee for the Southern Association of Orthodontists. He is president of the Charles H. Tweed International Foundation for Education and Research. Dr. Williams is a native of St. Louis, Missouri, and received his Doctor of Dental Surgery degree from the University of Tennessee College of Dentistry and Masters of Science degree from St. Louis University Graduate Orthodontic Department.   He is a board member of the American Association of Orthodontists Service, Inc. and a member of the AAO Investment Committee.  Dr. Williams was nominated to be a member of the Board of Directors because of his business and finance skills developed from owning a dental practice. 

Required Vote

If a quorum is present, the election of directors requires a plurality of the votes cast in person or by proxy by the shares of Common Stock entitled to vote at the meeting.

The Board of Directors recommends that the shareholders vote "FOR" each of the nominees.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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PROPOSAL 2: NON-BINDING ADVISORY VOTE ON EXECUTIVE COMPENSATION

 

The Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010, or the Dodd-Frank Act, enables the Corporation’s shareholders to vote to approve, on an advisory basis, the compensation of the Named Executive Officers as described in this Proxy Statement. Because your vote is advisory, it will not be binding on the Board of Directors or the Compensation Committee, override any decision made by the Board of Directors or the Compensation Committee, or create any additional fiduciary duty of the Board of Directors or the Compensation Committee. The Compensation Committee will, however, review the voting results and may take them into consideration when making future decisions regarding executive compensation.

 

At the 2011 annual meeting of shareholders, the shareholders resolved that the non-binding advisory vote on executive compensation be taken every three years.

 

During 2013, the Bank’s experienced executive team has led the Bank in developing strength in its core income streams and implementing strict cost controls, placing the Bank in a position to continue the Corporation’s history of long-term growth and increased shareholder value.

 

The Bank’s executive compensation program has played a significant role in its ability to attract, motivate and retain a highly experienced team of executives. The Compensation Committee believes that this program is structured in the best manner possible to support the Bank and its business objectives, as well as to support the culture and the traditions that have allowed the Bank to meet the needs of its shareholders, customers and employees and to support the markets in which the Bank operates.

 

As described in detail below in the section entitled “COMPENSATION DISCUSSION AND ANALYSIS,” the Bank’s executive compensation program is designed to attract, retain and motivate the executive officers, who are critical to the Bank’s success. Under this program, certain of the Named Executive Officers are rewarded for the achievement of specific corporate and individual performance goals established each year by the Compensation Committee. The Compensation Committee reviews the executive compensation program to ensure it promotes efficient and effective individual job performance, provides accountability for specific job responsibilities and is directly aligned with the Bank’s strategic plan.

 

The Corporation is asking its shareholders to indicate their support for the compensation of the Named Executive Officers disclosed in this Proxy Statement. This proposal, commonly known as a “say-on-pay” proposal, gives the Corporation’s shareholders the opportunity to express their views on the Named Executive Officers’ compensation. This vote is not intended to address any specific item of compensation, but rather the overall compensation of the Named Executive Officers and the philosophy, policies and practices described in this Proxy Statement. Accordingly, the Corporation will ask its shareholders to vote “FOR” the following resolution at the Annual Meeting:

 

RESOLVED, that the shareholders of First Farmers and Merchants Corporation (the “Corporation”) hereby approve, on an advisory basis, the compensation of the Named Executive Officers, as disclosed in the Corporation’s Proxy Statement for the 2014 annual meeting of shareholders pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the sections therein entitled “COMPENSATION DISCUSSION AND ANALYSIS” and “EXECUTIVE COMPENSATION.”

 

Required Vote

 

If a quorum is present, the resolution to approve, on an advisory basis, the compensation of the Named Executive Officers will be approved if the votes cast (in person or by proxy by the shares of Common Stock entitled to vote at the meeting) for the resolution exceed the votes cast (in person or by proxy by the shares of Common Stock entitled to vote at the meeting) against the resolution.

 

The Board of Directors recommends a vote “FOR” the resolution to approve,

on an advisory basis, the compensation of the Named Executive Officers.

 

 

 

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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT

 

The table below sets forth certain information, as of January 1, 2014, with respect to the beneficial ownership of the Corporation’s Common Stock by (i) each person known by us to be the beneficial owner of more than 5% of the outstanding shares of the Corporation’s Common Stock, (ii) each director and nominee, (iii) each of the Named Executive Officers and (iv) all of the Corporation’s directors and executive officers as a group:

 

Name and Address of Beneficial Owner (1)	Amount and Nature of Beneficial Ownership (1)	Percent of Class
FAMCO (2)	498,405	9.926%
Thomas Napier Gordon  (3)	136,648	2.722%
T. Randy Stevens (4)	75,000	1.494%
Patrick J. Riley (5)	40,029	*
John P. Tomlinson, III (6)	15,966	*
Timothy E. Pettus (7)	14,768	*
N. Houston Parks (8)	14,144	*
Matthew M. Scoggins (9)	7,574	*
David S. Williams (10)	7,000	*
Brian K. Williams (11)	3,363	*
Jonathan M. Edwards (12)	3,200	*
M. Darlene Baxter	2,500	*
Dalton M. Mounger (13)	1,939	*
Kimberly D. Vella (14)	1,000	*
Barry B. White (15)	630	*
Patricia P. Bearden (16)	434	*
W. Lacy Upchurch	400	*
Michelle D. Gardner (17)	72	*
Directors and Executive Officers as a Group (17 persons)	324,667	6.466%

*	Less than 1%
(1)	The address of each beneficial owner listed is c/o First Farmers and Merchants Corporation, 816 South Garden Street, P.O. Box 1148, Columbia, Tennessee 38402-1148.  Unless otherwise indicated, all shares are owned of record.
(2)	These shares of Common Stock are held in a fiduciary capacity by a Tennessee general partnership (“FAMCO”) established solely for the purpose of holding legal title to securities and other property transferred to it by the Bank as trustee, agent or otherwise. Except for those shares held in the Bank’s Profit Sharing Plan, the beneficial holders have the right to vote 100% of these shares. The shares voted by the Bank’s Profit Sharing Benefit Committee on behalf of the beneficial holders under the Profit Sharing Plan will be voted in a manner consistent with the best interests of the beneficiaries as determined by the committee in its fiduciary capacity.  FAMCO’S address is 816 South Garden Street, Columbia, Tennessee 38401.
(3)	Includes 18,120 shares held by Thomas Napier Gordon, Jr., Mr. Gordon’s son, 18,120 shares held by Edward Bradshaw Gordon, Mr. Gordon’s son, and 800 shares held by Teri Hasenour Gordon, Mr. Gordon’s wife.
(4)	Includes 2,000 shares held by Leesa M. Stevens, Mr. Stevens’ wife, 36,000 shares held by Leesa M. Stevens Family Partnership, L.P., a limited partnership of which Mr. Stevens is a limited partner, and 35,800 shares held by Thomas Randall Stevens Family Partnership, L.P., a limited partnership of which Mr. Stevens is a limited partner.
(5)	Includes 5,000 shares held in a brokerage account by Mr. Riley.
(6)	Includes 100 shares held by Teresa J. Beck, Mr. Tomlinson’s wife, and 2,000 shares held by FAMCO – IRA John P. Tomlinson.
(7)	Includes 3,322 shares held by Ellen Pettus, Mr. Pettus’ mother, which will be transferred on death (“TOD”) to Timothy E. Pettus and Judy Pettus Brown, 200 shares held jointly with Pettus-McClain Trucking Company, Inc., and 5,578 shares held by FAMCO – IRA Timothy E. Pettus.
(8)	Shares held as equal tenants in common with spouse, Suzanne C. Parks.
(9)	Includes 1,274 shares held by FAMCO – IRA Matthew M. Scoggins, Jr. and 869 shares held by FAMCO – IRA Mary P. Scoggins, in custody of Mr. Scoggins’ wife.
(10)	Includes 2,200 shares held by David S. Williams in a brokerage account.
(11)	Includes 22 shares held in custody with son, Nathan Williams.
(12)	Includes 1,600 shares held by Cynthia Leigh Edwards, Mr. Edward’s wife.
(13)	Includes 1,000 shares held by Dalton M. Mounger Retirement Plan.
(14)	Includes 1,000 shares held by Kimberly D. Vella in a brokerage account.
(15)	Shares held as equal tenants in common with spouse, Cherry White.
(16)	Includes 124 shares held by FAMCO – Roth IRA Patricia P. Bearden.
(17)	Includes 36 shares held by Isabella Brooke Gardner, Ms. Gardner’s daughter and 36 shares held by Abigail Grace Gardner, Ms. Gardner’s daughter.

 

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EXECUTIVE OFFICERS

The biographical information of the executive officers of the Corporation and the Bank, as of March 1, 2014, is presented below.  None of these executive officers has a family relationship with any officer or employee of the Corporation or the Bank. The biographies of Messrs. Pettus and Stevens are provided in the section above entitled “PROPOSAL 1: ELECTION OF DIRECTORS.”

Barry B. White, age 64, is General Counsel for the Bank. He has been employed by the Bank since 2003 and began as Marshall County President.  He was appointed Senior Trust Officer in 2009.  He was promoted to Corporate Legal Counsel in 2011 and was named General Counsel in 2013.

Brian K. Williams, age 43, is Executive Vice President of the Bank.  He has been employed by the Bank since 1993 and was promoted to Assistant Trust Officer in 1994.  He received several promotions during his nine years in Trust and was promoted to Vice President/Assistant Credit Officer in 2002 and Chief Credit Officer in 2004.  Mr. Williams assumed the role of Senior Executive of Commercial Banking in 2008.  In 2013, he was promoted to Executive Vice President/Director of Corporate Planning. 

Patricia P. Bearden, age 51, is Treasurer of the Corporation and Chief Financial Officer of the Bank.  She has been employed by the Bank since 1998 and was promoted to Trust Officer in 2000.  She was promoted to Vice President and Trust Officer in 2003.  Ms. Bearden was appointed Chief Financial Officer of the Bank in 2005 and was appointed Assistant Treasurer of the Corporation in April 2005.  In 2010, Ms. Bearden was appointed Treasurer of the Corporation.

Michelle D. Gardner, age 40, is Secretary of the Corporation, Executive Assistant, and Secretary to the Board of Directors.  She has been employed by the Bank since 1997 and was promoted to Mortgage Loan Processor in 1998.  She was appointed to Executive Assistant in 2002 and Director of Management Information Systems in 2006.  Ms. Gardner was promoted to Director of Loan Servicing in 2007 and Assistant Vice President in 2008.  She was appointed to Assistant Vice President-Platform Administration in 2010 and appointed Secretary of the Corporation, Executive Assistant, and Secretary to the Board of Directors of the Corporation and the Bank in 2012.

 John P. Tomlinson, III, age 63, is Chief Administrative Office and Chief Risk Officer of the Bank.  He has been employed by the Bank since 1973 and was promoted to Commercial Bank Officer in 1974 and received many promotions throughout his 40 year tenure with the Bank.  He served as President of the Corporation and the Bank from April 2005 to January 2007.  Mr. Tomlinson served as a director of the Corporation and the Bank from 2000 to 2008.  In January 2007, he was named Chief Administrative Officer of the Bank. In 2013, he was named Chief Risk Officer of the Bank. 

N. Houston Parks, age 64, is Senior Trust Officer of the Bank.  He served as General Counsel of the Bank from 2009 to 2013.  He has been employed by the Bank since July 1997 and began as Senior Vice President and Senior Trust Officer.  He was appointed Executive Vice President and Senior Trust Officer in 2002.  In 2005, he was named Vice Chairman and Chief Operating Officer of the Bank.  In 2013, he was appointed Senior Trust Officer.

 

CORPORATE GOVERNANCE

Director Qualifications

The Board of Directors has not established formal qualification guidelines for its members.  The Board considers only potential nominees who have several years of relevant business experience. Non-management director nominees generally need to be independent, as defined by the listing standards of the New York Stock Exchange. Any nominee must be willing to serve for the nominal director’s compensation paid by the Corporation.  In addition, the Board of Directors evaluates nominees with the goal of maintaining a diversity of background, viewpoints and experience that complements the other directors. 

 

 

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Any shareholder, by written notice submitted to the Corporate Secretary, can nominate candidates for election to the Board of Directors of the Corporation.  The written notice should be provided in accordance with the process contained in the Bylaws as more fully described in the “GENERAL INFORMATION – Items of Business for 2014 Annual Meeting of Shareholders” section of this Proxy Statement.  Candidates nominated by shareholders are evaluated in the same manner as the candidates nominated by the Board of Directors. 

Director Independence

The Board has determined that nine of its 11 existing directors are independent in accordance with the listing standards of the New York Stock Exchange. The two individuals who are not independent, Messrs. Stevens and Pettus, are both executive officers of the Corporation.

During 2013, there were no relationships or transactions that the Board of Directors discussed in making its independence determinations with respect to each director identified as independent and no relationships or transactions precluded any such directors from being independent. The Corporation is not aware of any family relationships among any of its directors and executive officers.

Board Leadership Structure and Role in Risk Oversight and Management

            Mr. Stevens has served as both the Chairman of the Board of Directors and the Chief Executive Officer of the Corporation since 2005.  The Board believes that a unified chairman and chief executive officer position has provided clarity of leadership and operating efficiencies.  Additionally, Mr. Stevens’ management experience and close relationship with the other officers of the Corporation improves the Board’s effectiveness in its role of monitoring the management of the Corporation.  The Board does not have a lead independent director.  The Board is actively involved in oversight of risks that could affect the Corporation.  Although the full Board has retained responsibility for general oversight of risks, this oversight is conducted primarily through committees of the Board, as disclosed in the description of each of the committees below and in the charters of each of the committees.  The Board receives full reports by each committee chair regarding the committee’s considerations and actions, as well as regular reports directly from officers responsible for oversight of particular risks within the Corporation.

Committees of the Board of Directors

The Board of Directors conducts its business through its own meetings and through committees of the Bank’s Board of Directors, which are described below.  There are no standing committees of the Board of Directors of the Corporation because the principal business of the consolidated company is conducted by the Bank rather than the Corporation, which is a bank holding company.  The Board of Directors of the Bank is identical to the Board of Directors of the Corporation.

The Corporation does not have a standing nominating committee.  The entire Board of Directors of the Corporation fulfills the role of a nominating committee.  Factors such as the Corporation’s size and the nature of its business, the consistently high rate of participation in meetings by each director, the fact that a majority of the Corporation’s directors are independent (as defined by the listing standards of the New York Stock Exchange) and are individuals who come from diverse backgrounds, and the infrequent historical turnover in the membership of the Board of Directors contribute to the belief of the Board of Directors that a separate, independent nominating committee is not necessary. The entire Board of Directors serving as a nominating committee currently does not have a charter and, as noted above, not all of the directors are independent, as defined by the listing standards of the New York Stock Exchange.  Furthermore, the Board of Directors has not specifically adopted a policy regarding the consideration of shareholder nominees for directors, but its general policy is to welcome and consider any recommendations for future nominees.  The Board of Directors will consider for nomination as director of the Corporation any director candidate recommended or nominated by shareholders in accordance with the process outlined under the section below entitled “GENERAL INFORMATION – Items of Business for 2014 Annual Meeting of Shareholders.”

The Bank’s Board of Directors has five standing committees:

 

• Audit/Compliance/CRA Committee;

• Compensation Committee;

• Executive Committee;

• Oversight Committee; and

• Trust Committee.

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The following table sets forth the current members of the committees of the Board of Directors of the Bank:

Name	Audit	Compensation	Executive	Oversight	Trust
M. Darlene Baxter		Chair		X
Jonathan M. Edwards	X		X
Thomas Napier Gordon			X		X
Dalton M. Mounger	X	X	X	X
Timothy E. Pettus			X
Patrick J. Riley		X	X		X
Matthew M. Scoggins, Jr.	Chair				X
T. Randy Stevens		X	Chair	Chair	X
W. Lacy Upchurch					Chair
Kimberly D. Vella	X	X		X
Dr. David S. Williams	X			X

________________________

 

Audit/Compliance/Community Reinvestment Act (“CRA”) Committee    Number of 2013 meetings:  9

The Bank has a separately designated standing Audit/Compliance/CRA Committee (the “Audit Committee”).  This committee provides assistance to the Bank’s Board of Directors in fulfilling its responsibilities related to internal control monitoring, accounting procedures, reporting practices, regulatory compliance and quality and integrity of the financial reports of the Bank. The charter of the Audit Committee was attached as an appendix to the Corporation’s proxy statement for the 2010 annual meeting. The Audit Committee is composed solely of directors who are independent, based on the listing standards of the New York Stock Exchange and are free of any relationship that, in the opinion of the Board of Directors, would interfere with their exercise of independent judgment as a committee member.  Mr. Scoggins serves as the Audit Committee Financial Expert pursuant to Section 407 of the Sarbanes Oxley Act of 2002 and the rules promulgated by the Securities and Exchange Commission (“SEC”) thereunder.

The Audit Committee’s primary responsibilities fall into three broad categories:

• Monitoring the preparation of quarterly and annual financial reports prepared by the management of the Corporation and the Bank, which includes discussing draft financial statements and accounting and reporting matters with management and the Corporation’s independent registered public accounting firm.

• Responsibility for matters concerning the relationship between the Corporation and the Bank and the Corporation’s independent auditors.  This relationship includes:

-    recommending the appointment or removal of the Corporation’s independent auditors;

-    reviewing the scope of their audit services and related fees, as well as any other services being provided; and

-    determining whether the Corporation’s auditors are independent.

• Overseeing management’s implementation of effective systems of internal controls, including the review of the activities and recommendations of the Bank’s internal auditing program.

The Audit Committee has implemented procedures to ensure that during the course of each fiscal year it devotes the attention that it deems necessary or appropriate to each of the matters assigned to it under the committee’s charter.  The Audit Committee Charter is available on the “About Us – Investor Relations” page of the Corporation’s website at www.myfirstfarmers.com.

 

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Compensation Committee

Number of 2013 meetings:   10

The Compensation Committee’s primary duties and responsibilities include establishing and monitoring compensation and benefit plan policies of the Bank and making recommendations regarding compensation and benefits for the officers of the Bank. The Compensation Committee has the authority to conduct or authorize investigations into any matters within the scope of its responsibilities and has the authority to retain such outside counsel, experts, and other advisors as it deems appropriate to assist it in conducting of any such investigation.  This committee recommends to the Board of Directors of the Corporation and the Bank fees for board and committee meetings. The Compensation Committee reviews, evaluates and recommends to the Board of Directors of the Bank the officers’ compensation program and deferred profit-sharing contributions for all eligible employees.  The charter of the Compensation Committee is available on the “About Us – Investor Relations” page of the Corporation’s website at www.myfirstfarmers.com.

Executive Committee

Number of 2013 meetings: 50

The Executive Committee reviews and recommends to the Bank’s Board of Directors for its approval selected actions with regard to the general direction and conduct of the Corporation and the Bank.  This committee acts on loan applications and reviews overdrafts, cash items and loans, lines of credit in accordance with the Bank’s policies that have been approved by the Board of Directors.

Oversight Committee

Number of 2013 meetings:  2

The Oversight Committee ensures prompt action by the Bank in response to recommendations from, and reviews the results of examinations performed by, the Bank’s regulatory agencies. It also reviews management’s response to reports of examination and periodically monitors the action taken by management in response to examination findings.

Trust Committee

Number of 2013 meetings:  12

The Trust Committee supervises the operations of the Trust and Financial Management Department of the Bank to ensure proper exercise of the fiduciary powers of the Bank.

Directors’ Attendance at Meetings

The Board of Directors of the Corporation met seven times during 2013.  Each member of the Board of Directors of the Bank and the Corporation attended at least 75% of the aggregate meetings of the Board of Directors and committees of which he or she was a member.

The Corporation does not have a policy regarding director attendance at annual meetings of shareholders because of the willingness of each director to be present at all annual meetings and the historical attendance of each director.  All directors attended the 2013 annual meeting of shareholders.

Shareholder Communication with the Board of Directors

The Board of Directors of the Corporation has adopted a process to facilitate written communications by shareholders or other interested parties to the Board of Directors.  Persons wishing to write to the Board of Directors of the Corporation or a specified director or committee of the Bank Board of Directors should send correspondence to the Corporate Secretary at First Farmers and Merchants Corporation, P.O. Box 1148, Columbia, Tennessee, 38402-1148.

All communications properly received from shareholders or other interested parties will be forwarded to the members of the Board of Directors, or to a specific director or committee if so designated by such person. Any shareholder who wishes to communicate with a specific Board member should send instructions asking that the material be forwarded to the director. Solicitations, junk mail and frivolous communications will not be forwarded but will be made available to any director who wishes to review them.

 

 

 

 

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Code of Ethics

The Board of Directors of the Corporation has not adopted a Code of Ethics, as defined by the rules and regulations of the SEC, because the principal business of the consolidated company is conducted by the Bank rather than the Corporation, which is a bank holding company.  The Board of Directors of the Bank, however, has adopted a Code of Ethics for all employees of the Bank.  A copy of this Code of Ethics is available on the “About Us – Investor Relations” page of the Corporation’s website at www.myfirstfarmers.com or can be obtained without charge by a written request to Human Resources Director, First Farmers and Merchants Bank, P.O. Box 1148, Columbia, Tennessee, 38402-1148. 

 

COMPENSATION DISCUSSION AND ANALYSIS

The executive officers of the Corporation do not receive compensation for service as executive officers of the Corporation but instead receive compensation from the Bank for service as executive officers of the Bank.  The Compensation Committee of the Bank designs and implements compensation programs to attract, retain and motivate officers, employees and directors by offering attractive and competitive compensation elements and amounts.  These goals are balanced against the need to control expenses for the benefit of the shareholders of the Corporation. The compensation programs are designed to ensure profitability, reward production and foster loyalty to the Bank and the Corporation.  To be competitive, the Bank seeks to provide salaries and benefits comparable to the median of those provided by other banking companies of similar asset size in the Bank’s peer group.  The Bank strives to be competitive using peer benchmark analysis of current market levels of compensation. The Compensation Committee believes that, in large part because of the Bank’s compensation system, it has been able to assemble a team of effective and productive officers and employees.

General Compensation Philosophy

Decisions with respect to the compensation of the Bank’s executive officers, including the Named Executive Officers, are made by the Compensation Committee.  The Compensation Committee believes that the actions of each executive officer have the potential to impact the short-term and long-term profitability of the Corporation and the Bank.  Consequently, the Compensation Committee places considerable importance on its task of designing and administering an executive compensation program.

The Bank has an executive compensation program that considers factors such as shareholder value and the overall performance of the Corporation and the Bank, as further described below under “Cash Bonus Plan.”  The main components of the executive compensation program are base salary, cash bonus plan, employee benefits and perquisites. The Corporation and the Bank currently do not have an equity incentive compensation program. The Compensation Committee believes that an equity incentive program is not currently in the best interest of the Corporation or the Bank.

In 2013, the Compensation Committee engaged Meyer-Chatfield Compensation Advisors to advise the Compensation Committee with respect to the compensation of the Corporation’s executive officers. In 2013, the Bank paid $20,000 to Meyer-Chatfield Compensation Advisors in connection with executive compensation consulting services. The Compensation Committee has considered the relationships that Meyer-Chatfield Compensation Advisors has had with the Corporation, the members of the Compensation Committee and the Corporation’s executive officers, as well as the policies that Meyer-Chatfield Compensation Advisors has in place to maintain its independence and objectivity, and determined that the work of Meyer-Chatfield Compensation Advisors as the Compensation Committee’s compensation consultant in 2013 did not raise any conflicts of interest.  

As required by the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 and related SEC rules, in connection with the 2011 annual meeting of shareholders, the Corporation solicited advisory votes by shareholders on executive compensation and on the frequency with which the advisory vote on executive compensation would be solicited. The Corporation’s Board of Directors recommended that the advisory vote on executive compensation be solicited every three years, and this frequency of shareholder vote received the greatest number of votes from shareholders. The Board of Directors has determined that the Corporation will hold an advisory vote on the compensation of the Named Executive Officers every three years until the next shareholder advisory vote on this matter, which will occur at the annual meeting of shareholders in 2017.

 

 

 

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Components of Compensation

Base Salary

Base salary represents a fixed labor cost and is designed so that the executive officers receive acceptable salaries, helping the Bank keep talent needed to meet the challenges in the financial service industry.  Many factors are included in determining base salaries such as job responsibilities, the scope of the position, length of service with the Bank, individual performance and compensation for similar positions in the Bank’s peer group.  All base salaries are reviewed annually.  The Bank has adopted a salary administration program for determining base salary.  In this system, all positions are assigned a position level and each position level has a salary range that is defined by a minimum, mid-point and maximum salary. The minimum of each salary range is typically 75% of the mid-point of the applicable salary range and the maximum of each salary range is typically 125% of the mid-point.  The salary ranges are adjusted for the Bank according to its asset size and geographic location. The salary ranges have been and will be used only as a guide for setting base salaries and will not reflect any incentive pay, benefits or other executive perquisites. All base salaries can be expressed as a percentage of the mid-point of the salary range applicable to each position level (the “Compa-Ratio”). In 2013, each of the Named Executive Officers received a base salary increase compared to 2012 base salary as follows, based on a combination of the above-mentioned factors:

 

In 2013, representatives of Meyer-Chatfield Compensation Advisors provided the Compensation Committee with an in-depth market analysis of the relative competitiveness of the salaries and total compensation of the Corporation’s executive officers. The analysis revealed that Mr. Stevens’ salary was at 84% of the market median and his total compensation was at 52% of the market median. It also revealed that Ms. Bearden’s salary was at 67% of the market median and her total compensation was at 45% of the market median. As a result of this analysis, the Compensation Committee approved salary increases of $45,000 and $30,000 for Mr. Stevens and Ms. Bearden, respectively.

            The Compensation Committee has set the base salary for each of the Named Executive Officers for 2014 as follows:

 

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For 2014, the base salary of each of the Named Executive Officers had the following Compa-Ratio:

 

Cash Bonus Plan

The second component in the executive compensation program is a cash bonus plan.  The cash bonus plan is used as a short-term incentive to drive achievement of annual Bank performance goals.  This plan determines the bonuses for all eligible employees including officers as a percentage of their salary and is based on an evaluation of each executive’s performance as well as the Bank’s performance in various categories, including the following that were used in 2013:

• Return on assets;

• Delinquencies and non-accruals;

• Gross loan growth;

• Net deposit growth; and

• Net income.

            During 2013, the Compensation Committee established performance goals under the cash bonus plan.  The maximum performance goal multiplier under each performance goal was 20%.  The sum of the performance goal multipliers (which equals 100% if the maximum target level for each performance goal is achieved) was 88% for 2013.  Performance goal multipliers ranging from 4% to 20% were assigned to varying target levels for each performance goal as follows (dollars in millions):

 

	Performance Goal Multiplier Based on 2013 Target Levels					2013
Performance Goal	4%*	8%	12%	16%	20%	Performance
Return on assets	≥  .75%	≥  .80%	≥   .85%	≥  .90%	≥ 1.00%	0.87%
Delinquencies and non-accruals	1.90%	1.80%	1.70%	1.60%	≤ 1.50%	1.04%
Gross loan growth	≥ 1.00%	≥ 2.00%	≥ 3.00%	≥ 4.00%	≥ 5.00%	8.93%
Net deposit growth	≥ 1.00%	≥ 2.00%	≥ 3.00%	≥ 4.00%	≥ 5.00%	4.04%
Net income	≥ $8.00	≥ $8.30	≥ $8.60	≥ $8.90	≥ $9.10	$9.40

______________________

*              If the minimum target level was not achieved for a performance goal, then 0% was allocated to that performance goal multiplier.

            The Compensation Committee also established maximum bonus percentages based on the position of each Named Executive Officer in accordance with four different levels, which maximum bonus percentage was higher for positions with more responsibility: Chief Executive Officer (70%); President (50%); Senior Executive (35%); and Chief Financial Officer (35%). The sum of the performance goal multipliers (88% for 2013) was multiplied by the maximum bonus percentage resulting in the aggregate bonus multiplier. The aggregate bonus multiplier was then multiplied by the base salary for each Named Executive Officer and the product was the Named Executive Officer’s bonus for 2013.

 

 

 

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The following bonuses were paid to the Named Executive Officers based on achievement of the performance goals for 2013:

All of these bonuses were in the same range as the bonus levels of the Bank’s peer group for executives with similar positions. 

Employee Benefits

      The Bank provides the following benefits for all employees of the Bank, including the Named Executive Officers:

• In 1996, the Bank established an officer group term replacement/split-dollar plan to provide life insurance benefits that continue after retirement.  A single premium universal life insurance policy was purchased to fund the plan and a split-dollar agreement was made with an irrevocable trust that specified the portion of the insurance proceeds that would become part of the trust. For additional information, see the section below entitled “Split-Dollar Arrangements and Deferred Compensation Agreements.”

• The Bank offers health insurance, life insurance and disability insurance at a minimal cost to full-time employees and makes available health insurance for each employee’s family, the premiums for which are shared by the employee and the Bank.  Each employee receives personal copies of these insurance plans detailing the coverage provided.  Any eligible employee who becomes disabled can continue coverage under the Bank’s health insurance and life insurance plans.  The disabled employee must pay the same premiums as employees who have the same coverage and who are actively at work.  This coverage will continue to be provided by the Bank for the entire period of time that the employee is eligible and receives compensation under the Bank’s group long-term disability insurance policy.

• The Bank has adopted the Deferred Profit Sharing Plan, which is a tax-qualified profit sharing retirement plan that has been approved by the Internal Revenue Service. All employees of the Bank are eligible to participate who are at least 20 years old and who have completed one year of service with the Bank. An individual account is maintained for participants to record contributions by the Bank on their behalf and adjustments for gains and losses on investments. Participant accounts are subject to forfeiture upon termination of employment prior to vesting. Accounts become vested over a period of six years, with 25% vested after two years of service, an additional 15% after the third year of service and 20% each year thereafter until the benefit is 100% vested at the end of sixth year. The Bank’s contribution to the plan is determined by the annual performance of the Bank and is subject to annual approval by the Board of Directors of the Bank. Contributions are allocated to participant accounts pro rata to their compensation each year. The aggregate amount the Bank contributed to the Deferred Profit Sharing Plan for the 278 participants during 2013 was $1,596,773.

• The Bank offers dental insurance coverage for all eligible employees and makes dental insurance available for eligible dependents at the employee’s expense.

 

 

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• The Bank pays for one physical examination each year for all officers of the Bank, including the Named Executive Officers.  The Bank pays for flu immunizations annually for all officers and employees.  Payment is made upon the presentation of an itemized statement from the physician providing the services.

• The Bank provides long-term disability insurance to eligible employees at no cost to the employee.

• The Bank offers vision insurance coverage for all eligible employees and makes vision insurance coverage available for eligible dependents at the employee’s expense. 

• The Bank offers a “Cafeteria” Plan under Internal Revenue Code Section 125 that gives employees the opportunity to pay for certain benefits on a pre-tax basis rather than on an after-tax basis.  Expenses that are eligible for the Section 125 Plan include certain insurance premiums, certain out-of-pocket medical expenses and dependent care expenses.  Money spent for these items included in the Section 125 Plan is not subject to Social Security or federal income taxes.

Perquisites

In addition to salaries, bonus opportunities and employee benefits, the Bank provides to certain executive officers, including four of the Named Executive Officers, certain perquisites so that the Bank remains competitive in its ability to hire and retain talented employees. These perquisites include the use of a company vehicle or a vehicle allowance, certain club memberships and the payment of dues for those clubs. The Bank currently provides these perquisites to all of the Named Executive Officers except Ms. Bearden. The Bank’s policy for providing perquisites is based on the number of years of experience within the banking industry and the executive’s position with the Bank. The Compensation Committee periodically reviews perquisites that are made available to the executive offers, including the Chief Executive Officer, to ensure that they are in line with market practice.

 

Split-Dollar Arrangements and Deferred Compensation Agreements

 

The Bank provides certain split-dollar insurance and/or deferred compensation agreements to fund death benefits (the “Plan”) for directors and certain officers of the Bank in order to encourage their continued employment and service with the Bank and to reward them for their past service and contribution.

 

The Bank has entered into separate agreements with each of its directors and the Named Executive Officers relating to the Plan. For the directors, each participant is entitled to designate a beneficiary to receive an amount of death benefits equal to a specified amount or the net-at-risk insurance portion of the proceeds (defined as total proceeds minus the cash surrender value of the policy). For the Named Executive Officers, each participant is entitled to designate a beneficiary to receive an amount of death benefits equal to the lesser of two and one-half times the participant’s base annual salary at the effective date of the Plan or the net-at-risk insurance portion of the proceeds. A director or Named Executive Officer shall forfeit his or her right to the benefits provided by this Plan if he or she is terminated for cause, removed under certain other circumstances or violates the non-compete or confidentiality restrictive covenants contained in his or her agreement with the Bank. The non-compete provisions generally provide that the Plan participant may not, without the prior written consent of the Corporation, directly or indirectly (i) become employed by, participate in or be connected in any manner with the ownership, management, operation or control of any bank, savings and loan or similar financial institution if the participant’s responsibilities will include providing banking or other financial services within a 25-mile radius of any office maintained by the Corporation or the Bank as of the date of termination of service, (ii) participate in any way in hiring or otherwise engaging, or assisting any other person in hiring or otherwise engaging, any individual who was employed by the Corporation or the Bank as of the date of termination of service, (iii) assist, advise or serve in any capacity any third party in any action against or transaction involving the Corporation or the Bank, or (iv) sell, offer to sell, provide banking or other financial services, assist any other person in selling or providing banking or other financial services, or solicit or otherwise compete for any orders, contract or accounts for services of a kind or nature like or substantially similarly to those sold by the Corporation or the Bank to or from any person from whom the participant or the Corporation or the Bank, to the knowledge of the participant, provided banking or other financial services or such other services during the three-year period immediately prior to the termination of the participant’s service.

 

 

 

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Because Messrs. Pettus and Stevens are directors and Mr. Tomlinson is a former director, each of them also has Director Deferred Compensation Agreements. For a description of these agreements, see the section below entitled “COMPENSATION OF DIRECTORS – Deferred Compensation Agreements and Split-Dollar Arrangements.”

 

Group Term Carve-Out Plans

 

            The Bank owns certain life insurance policies on the lives of participating executive officers and pays the premiums on these policies. Under the Bank’s Group Term Carve-Out Plans, the Bank has agreed to pay certain death proceeds under these life insurance policies to a beneficiary designated by each participating executive. In general, if a participant dies while employed by the Bank, the participant’s beneficiary will be entitled to a benefit equal to two and one-half times the deceased participant’s base annual salary at the effective date of the plan. All of the Named Executive Officers participate in the Bank’s 2002 Group Term Carve-Out Plan except Ms. Bearden and Mr. Williams, who participate in the Bank’s 2007 Group Term Carve-Out Plan and Mr. White, who participates in the 2004 Group Term Carve-Out Plan. The Named Executive Officers’ beneficiaries are entitled to the following respective benefits under the Group Term Carve-Out Plans:

Risk Management Considerations

 

The Compensation Committee believes that the Bank’s performance-based cash bonus program creates incentives to create long-term shareholder value. Several elements of the program are designed to promote the creation of long-term value and thereby discourage behavior that leads to excessive risk:

• Rather than determining cash bonus awards based on a single metric, the Compensation Committee applies a structured, principled framework that considers a balanced set of financial performance metrics that collectively best indicate successful management; and

• The performance metrics used to determine the amount of an executive’s bonus are metrics that the Compensation Committee believes drive long-term shareholder value. Moreover, the Compensation Committee attempts to set goals for these metrics that encourage success without encouraging excessive risk taking to achieve short-term results.

In addition, under the Sarbanes-Oxley Act of 2002, if the Corporation is required to restate its financial results as a result of material noncompliance with financial reporting requirements under the securities laws as a result of misconduct, the chief executive officer and the chief financial officer must repay any bonus or other incentive-based compensation (including profits realized from the sale of Common Stock) received during the 12-month period following the filing of the erroneous financial results.

The Bank generally uses the same performance metrics for its cash bonus programs for the Named Executive Officers, other executive officers and non-executive employees.

 

 

 

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Management and the Compensation Committee periodically evaluate the risks involved with all compensation programs and do not believe that any of the Bank’s compensation programs create risks that are reasonably likely to pose a material adverse impact to the Corporation.

 

Named Executive Officer Compensation

The executive compensation program described above is applied in setting each Named Executive Officer’s compensation. The Compensation Committee reviews the executive compensation program in relation to the performance of the Corporation’s net income.  Mr. Stevens participates in the same executive compensation program available to the other Named Executive Officers.  Although Mr. Stevens is a member of the Compensation Committee, he does not participate in discussions regarding his compensation as the Chief Executive Officer of the Bank.  The Corporation and Bank has an employment agreement with Mr. White. The employment agreement is for a term beginning on November 18, 2003 to December 31, 2008, and shall continue for an initial period of five years from the date hereof, and shall be extended until Mr. White reaches age sixty-five (65).  The agreement contains a non-compete covenant, which states that Mr. White shall not compete with any Bank line of business, for a period of two years following the separation of employment and within seventy-five miles of Marshall County, Tennessee.   The remaining Named Executive Officers serve at the will of the Board of Directors, which enables the Bank to terminate their employment with discretion as to the terms of any severance arrangement.  This is consistent with the Bank’s performance-based philosophy. 

Conclusion

The Compensation Committee believes that this mix of market-based salaries, cash bonuses, employee benefits and perquisites represents a balance that will motivate the management team to continue to produce strong returns.  The Compensation Committee further believes this program strikes an appropriate balance with the interests and needs of the Corporation and the Bank in operating a financial service business.

 

 

COMPENSATION COMMITTEE REPORT

The Compensation Committee of the Board of Directors of the Bank has reviewed and discussed the Compensation Discussion and Analysis required by SEC Regulation S-K, Item 402(b) with management.  Based on our review and discussions, the Compensation Committee recommended to the Board of Directors of the Bank, who recommended to the Board of Directors of the Corporation, that the Compensation Discussion and Analysis be included in this Proxy Statement and be incorporated by reference in the Corporation’s Annual Report on Form 10-K for the year ended December 31, 2013.

 

 

 

 

 

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EXECUTIVE COMPENSATION

Summary Compensation Table

The following table sets forth the aggregate remuneration accrued or paid by the Bank during the three fiscal years ended December 31, 2013 to the Named Executive Officers:

Name and Principal Position	Year	Salary	Bonus	Stock Awards	Option Awards	Non-Equity  Incentive Plan Compensation	Change in Pension Value and Nonqualified Deferred Compensation Earnings	All Other Compensation (1)	Total Compensation
T. Randy Stevens	2013	$365,697	$240,767	$–	$–	$–	$–	$171,877	$778,341
Chairman of the Board,	2012	320,697	114,117	–	–	–	–	142,249	577,063
Chief Executive Officer of the	2011	300,697	54,973	–	–	–	–	132,815	488,485
Corporation and the Bank
Patricia P. Bearden	2013	165,000	50,820	–	–	–	–	34,149	249,969
Treasurer of the	2012	135,000	16,200	–	–	–	–	20,854	172,054
Corporation and Chief	2011	130,000	7,800	–	–	–	–	18,434	156,234
Financial Officer of the Bank
Timothy E. Pettus	2013	257,000	113,080	–	–	–	–	103,999	474,079
President of the Corporation	2012	242,000	158,080	–	–	–	–	70,332	470,412
and the Bank	2011	230,000	27,600	–	–	–	–	65,532	323,132
Barry B. White	2013	187,000	41,140	–	–	–	–	38,878	267,018
General Counsel	2012	181,000	30,408	–	–	–	–	35,900	247,308
of the Bank	2011	176,000	10,560	–	–	–	–	19,662	206,222
Brian K. Williams	2013	169,000	52,052	–	–	–	–	36,899	257,951
Executive Vice President	2012	162,000	21,720	–	–	–	–	40,429	224,149
of the Bank	2011	156,000	13,104	–	–	–	–	26,273	195,377
John P. Tomlinson,  III	2013	187,000	57,596	–	–	–	–	50,470	295,066
Chief Administrative  Officer/	2012	181,000	30,408	–	–	–	–	42,679	254,087
Chief Risk Officer of the Bank	2011	176,000	14,784	–	–	–	–	39,241	230,025
N. Houston Parks	2013	187,000	57,596	–	–	–	–	38,301	282,897
Senior Trust Officer	2012	181,000	30,408	–	–	–	–	34,148	245,556
of the Bank	2011	176,000	14,784	–	–	–	–	30,921	221,705

 

(1)     All other compensation for 2013 includes the following amounts:

 

_________________________________________

 

(2)	Fees and interest for service by Named Executive Officers on the Board of Directors of the Corporation and the Bank and certain committees of the Board of Directors of the Bank during the year ended December 31, 2013 are reflected in the following table:

 

 

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*        Represents interest earned on deferred compensation accounts and/or earnings on compensation that is deferred on a basis that is not tax-qualified.

**      Ms. Bearden was not a director but received fees for attending board meetings.    

 

Potential Payments Upon Termination or Change-in-Control

The Bank has entered into certain agreements and maintains certain plans that will require it to provide compensation to Named Executive Officers in the event of death. None of the Named Executive Officers has a change-in-control agreement. The amount of compensation payable to each Named Executive Officer if each situation occurred on December 31, 2013 is listed in the tables below.

Mr. Stevens

				Termination
		Involuntary	Involuntary	Related to
Executive Benefits and Payments upon		Termination	Termination	Change in	Death or
Termination	Retirement	without Cause	for Cause	Control	Disability
Cash Payments	$—	$—	$—	$—	1,652,539	(1)
Insurance Benefits	—	—	—	—	—
Excise Tax Gross-up	—	—	—	—	—

Ms. Bearden

				Termination
		Involuntary	Involuntary	Related to
Executive Benefits and Payments upon		Termination	Termination	Change in	Death or
Termination	Retirement	without Cause	for Cause	Control	Disability
Cash Payments	$—	$—	$—	$—	262,500	(2)
Insurance Benefits	—	—	—	—	—
Excise Tax Gross-up	—	—	—	—	—

Mr. Pettus

				Termination
		Involuntary	Involuntary	Related to
Executive Benefits and Payments upon		Termination	Termination	Change in	Death or
Termination	Retirement	without Cause	for Cause	Control	Disability
Cash Payments	$—	$—	$—	$—	1,162,000	(3)
Insurance Benefits	—	—	—	—	—
Excise Tax Gross-up	—	—	—	—	—

 

 

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Mr. White				Termination
		Involuntary	Involuntary	Related to
Executive Benefits and Payments upon		Termination	Termination	Change in	Death or
Termination	Retirement	without Cause	for Cause	Control	Disability
Cash Payments	$—	$—	$—	$—	316,250	(4)
Insurance Benefits	—	—	—	—	—
Excise Tax Gross-up	—	—	—	—	—

Mr. Williams				Termination
		Involuntary	Involuntary	Related to
Executive Benefits and Payments upon		Termination	Termination	Change in	Death or
Termination	Retirement	without Cause	for Cause	Control	Disability
Cash Payments	$—	$—	$—	$—	267,500	(5)
Insurance Benefits	—	—	—	—	—
Excise Tax Gross-up	—	—	—	—	—

Mr. Tomlinson

				Termination
		Involuntary	Involuntary	Related to
Executive Benefits and Payments upon		Termination	Termination	Change in	Death or
Termination	Retirement	without Cause	for Cause	Control	Disability
Cash Payments	$—	$—	$—	$—	647,753	(6)
Insurance Benefits	—	—	—	—	—
Excise Tax Gross-up	—	—	—	—	—

Mr. Parks

				Termination
		Involuntary	Involuntary	Related to
Executive Benefits and Payments upon		Termination	Termination	Change in	Death or
Termination	Retirement	without Cause	for Cause	Control	Disability
Cash Payments	$—	$—	$—	$—	250,000	(7)
Insurance Benefits	—	—	—	—	—
Excise Tax Gross-up	—	—	—	—	—

________________________

(1)	The amounts shown reflect a payment to the Named Executive Officer’s beneficiary equal to the sum of (i) the proceeds under a split-dollar arrangement, plus (ii) an amount equal to the greater of the Named Executive Officer’s deferral account balance under a Director Deferred Compensation Agreement with the Corporation or a fixed amount based on actuarial calculations, plus (iii) an amount equal to the greater of the Named Executive Officer’s deferral account balance under a Director Deferred Compensation Agreement with the Bank or a fixed amount based on actuarial calculations, plus (iv) an amount equal to two and one-half times the Named Executive Officer’s base salary as set forth in the Bank’s 2002 Group Term Carve-Out Plan.
(2)	The amount shown reflects a payment to Ms. Bearden’s beneficiary in an amount equal to two and one-half times Ms. Bearden’s base salary as set forth in the Bank’s 2007 Group Term Carve-Out Plan.
(3)	The amounts shown reflect a payment to the Named Executive Officer’s beneficiary equal to the sum of (i) an amount equal to the greater of the Named Executive Officer’s deferral account balance under a Director Deferred Compensation Agreement with the Corporation or a fixed amount based on actuarial calculations, plus (ii) an amount equal to the greater of the Named Executive Officer’s deferral account balance under a Director Deferred Compensation Agreement with the Bank or a fixed amount based on actuarial calculations, plus (iii) an amount equal to two and one-half times the Named Executive Officer’s base salary as set forth in the Bank’s 2002 Group Term Carve-Out Plan.
(4)	The amount shown reflects a payment to Mr. White’s beneficiary in an amount equal to two and one-half times Mr. White’s base salary as set forth in the Bank’s 2004 Group Term Carve-Out Plan.
(5)	The amount shown reflects a payment to Mr. Williams’ beneficiary in an amount equal to two and one-half times Mr. Williams’ base salary as set forth in the Bank’s 2007 Group Term Carve-Out Plan.

 

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(6)

The amount shown reflects a payment to Mr. Tomlinson’s beneficiary equal to the sum of (i) Mr. Tomlinson’s deferral account balance under a Director Deferred Compensation Agreement with the Corporation, plus (ii) Mr. Tomlinson’s deferral account balance under a Director Deferred Compensation Agreement with the Bank plus (iii) an amount equal to two and one-half times Mr. Tomlinson’s base salary as set forth in the Bank’s 2002 Group Term Carve-Out Plan, plus (iv) the proceeds under a split dollar arrangement.

(7)

The amount shown reflects a payment to Mr. Parks’ beneficiary in an amount equal to two and one-half times Mr. Parks’ base salary as set forth in the Bank’s 2002 Group Term Carve-Out Plan.

 

 

COMPENSATION OF DIRECTORS

 

The following table summarizes the compensation of the non-management directors for the Bank and the Corporation during the year ended December 31, 2013.

Name(1)	Fees Earned or Paid in Cash	Stock Awards	Option Awards	Non-Equity Incentive Plan Compensation	Change in Pension Value and Nonqualified Deferred Compensation Earnings(2)		All Other Compensation	Total
M. Darlene Baxter	$25,500	–	–	–	$ 7,216		–	$ 32,716
Jonathan M. Edwards	38,200	–	–	–	3,972		–	42,172
Thomas Napier Gordon	50,800	–	–	–	-		–	50,800
Dalton M. Mounger	56,000	–	–	–	8,681		–	64,681
Patrick J. Riley	54,500	–	–	–	-		–	54,500
Matthew M. Scoggins, Jr.	28,000	–	–	–	-		–	28,000
W. Lacy Upchurch	22,300	–	–	–	7,620		–	29,920
Kimberly D. Vella	22,000	–	–	–	1,389		–	23,389
Dr. David S. Williams	21,000	–	–	–	16,520		–	37,520

_______________________

(1)	Messrs. Stevens and Pettus receive compensation for serving as members of the Board of Directors of the Corporation and the Bank and certain committees of the Bank Board as described above in the section entitled “EXECUTIVE COMPENSATION – Summary Compensation Table.”
(2)	Represents interest earned on deferred compensation accounts.

            During 2013, each director of the Corporation received an annual retainer of $5,000 and was paid a fee of $700 for each Board meeting attended.  Each Bank director received $700 for each Bank Board of Directors meeting attended and each honorary Bank director received $500 for each Bank Board of Directors meeting attended. Each member of the Bank’s Executive Committee received $500 for each meeting attended.  Each committee chair received $700 and each committee member received $500 for attendance at any scheduled or formally called committee meeting of any standing or specially appointed committee. During 2013, the Corporation and the Bank together paid total cash directors’ fees of $152,400 and directors’ fees in the amount of $326,700 were deferred.  The method of compensating directors is the same for management and non-management directors.

 

Deferred Compensation Agreements and Split-Dollar Arrangements

 

Directors of the Corporation may defer fees payable to them for their service as directors by entering into a Director Deferred Compensation Agreement with the Corporation. Directors of the Bank may defer fees under similar agreements with the Bank. Under these agreements, a director may defer all or some portion of his or her director’s fees. Amounts so deferred are accounted for separately on the books of the Corporation or the Bank, as the case may be, segregated from other assets owned by the applicable entity and subject to the claims of general creditors of the applicable entity. Deferred amounts generally earn interest at The Wall Street Journal’s published prime rate on the last day of the previous calendar year plus 300 basis points. Deferred amounts are generally payable to the director on the first to occur of (i) termination of the director’s Board service for reasons other than death or (ii) termination of the corresponding Director Deferred Compensation Agreement. If, however, the director dies while serving on the Board of Directors, his or her beneficiary will be paid the greater of the deferred amount or the “projected benefit,” which is a fixed amount based on actuarial calculations. Hardship payments may be made out of the deferred amounts in the sole discretion of the Board of Directors upon request of a director. These agreements may be terminated by the Corporation or the Bank, as the case may be, at any time upon 90 days’ advance written notice to the effected director. In general, the agreements have similar terms but not all of the agreements have identical terms.

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For a description of the split-dollar arrangements with the directors, see the section above entitled “COMPENSATION DISCUSSION AND ANALYSIS – Components of Composition – Split-Dollar Arrangements and Deferred Compensation Agreements.”

 

Based on the terms of the Director Deferred Compensation Agreements and the Director Split-Dollar Agreements, the directors of the Corporation have the following death benefits:

 

Name	Benefit Under Split-Dollar Agreement with Bank	Benefit Under Deferred Compensation Agreement with Bank	Benefit Under Deferred Compensation Agreement with Corporation	Total Benefit
M. Darlene Baxter	$                           -	$                        176,500	$                                   92,500	$      269,000
Jonathan M. Edwards	-	668,000	328,000	996,000
Thomas Napier Gordon	-	-	-	-
Dalton M. Mounger	-	147,213	28,250	175,463
Timothy E. Pettus	-	750,000	162,000	912,000
Patrick J. Riley	-	-	-	-
Matthew M. Scoggins, Jr.	-	-	-	-
T. Randy Stevens	100,000	830,343	272,196	1,202,539
W. Lacy Upchurch	-	163,000	85,500	248,500
Kimberly D. Vella	-	1,297,000	650,000	1,947,000
Dr. David S. Williams	100,000	274,621	166,189	540,810

 

 

 

 

 

 

 

 

 

 

 

 

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COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION

Ms. Baxter and Ms. Vella, and Messrs. Riley, Mounger and Stevens, served as members of the Bank’s Compensation Committee throughout 2013.  Mr. Stevens serves as Chairman of the Board of Directors of the Bank and the Corporation and Chief Executive Officer of the Bank and the Corporation. None of the other members of the Compensation Committee, however, have at any time been an officer or employee of the Corporation or the Bank, nor have any of the members had any other relationship requiring disclosure by the Corporation. During 2013, none of the executive officers of the Bank or the Corporation served as a member of another entity’s compensation committee, one of whose executive officers served on the Bank’s Compensation Committee or was a director of the Corporation, and none of the executive officers of the Bank or the Corporation served as a director of another entity, one of whose executive officers served on the Bank’s Compensation Committee. Members of the Compensation Committee may, from time to time, have banking relationships in the ordinary course of business with the Bank, as described in the section below entitled “RELATED PERSON TRANSACTIONS.”

RELATED PERSON TRANSACTIONS

During 2013, the Bank engaged in customary banking transactions and had outstanding loans, deposits and repurchase agreements to certain of the Corporation’s and the Bank’s directors, executive officers and members of their immediate families. The directors, executive officers, affiliates, family and companies in which they hold 10% or more ownership had outstanding loan balances of $3,821,674 at December 31, 2013.  These loans were made in the ordinary course of business, were made on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with other borrowers, and did not involve more than the normal risk of collectability or present other unfavorable features. 

Neither the Corporation nor the Bank has any written policies or procedures for the review, approval or ratification of any related person transaction required to be reported.  Nonetheless, management of the Corporation and the Bank is responsible for reviewing and approving any transaction between the Corporation or the Bank and any director or officer of the Corporation, the Bank or members of their immediate family or entities with which they are affiliated.  In addition, on an annual basis each director and executive officer of the Corporation and the Bank is obligated to complete a Director and Officer Questionnaire, which requires the director or executive officer to disclose any related person transactions or business relationships involving the Corporation or its subsidiaries that are required to be disclosed pursuant to Item 404 of SEC Regulation S-K. During 2013, there were no transactions with related persons other than the loans described above.

 

 

 

 

 

 

 

 

 

 

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AUDIT COMMITTEE REPORT

In overseeing the preparation of the Corporation’s and the Bank’s financial statements, the Audit Committee met with both management and the Corporation’s independent registered public accounting firm to review and discuss all financial statements prior to their issuance and to discuss significant accounting issues.  The Corporation files consolidated financial statements that include the financial condition and results of operation of the Bank for the periods indicated.  In addition, the Audit Committee took the following actions:

 

(i)	The Audit Committee discussed with BKD, LLP the matters required to be discussed pursuant to Auditing Standards No. 61 as amended (AICPA Professional Standards, Vol. 1 AU section 380), as adopted by the Public Company Accounting Oversight Board in Rule 3200T.
(ii)	The Audit Committee also received the written disclosures and the letter from BKD, LLP regarding the independence of such accountants as required by the applicable requirements of the Public Accounting Oversight Board regarding the independent accountant’s communications with the Audit Committee concerning independence, and has discussed with such accountants their independence from the Corporation and its management.
(iii)	Based on its review and discussions with the Bank’s management and BKD, LLP, the Audit Committee recommended to the Bank’s Board of Directors, who recommended to the Corporation’s Board of Directors, approval of the inclusion of the audited consolidated financial statements of the Corporation and its subsidiary, the Bank, in its Annual Report on Form 10-K for the fiscal year ended December 31, 2013 for filing with the SEC.

 

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INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

The Audit Committee of the Bank engaged BKD, LLP to serve as its independent registered certified public accounting firm for the year ended December 31, 2013.  Upon the recommendation of the Audit Committee of the Bank, BKD, LLP has been selected by the Board of Directors of the Corporation to serve as the Corporation’s independent registered public accounting firm for the year ending December 31, 2014. 

 

            Aggregate fees billed to First Farmers and Merchants Corporation for the fiscal year ending December 31, 2013 and 2012 by First Farmers and Merchants Corporation’s principal accounting firm BKD, LLP were as follows:

 

			2013		2012
Audit fees (1)			$	303,325	$	146,775
Audit related fees (2)			21,129		-
	Subtotal		324,454		146,775
Tax fees (3)			29,250		-
Total Fees			$	353,704	$	146,775

 

(1)	Fees for professional services rendered by BKD, LLP in connection with the integrated audit of the consolidated financial statements, the audit of internal controls over financial reporting (pursuant to Section 404 of the Sarbanes-Oxley Act) and interim reviews of the consolidated financial statements filed on Form 10-Q.
(2)	Audit related fees include payments for the audit of the First Farmers & Merchants Bank Profit Sharing Plan, matters relating to the audit of the Corporations financial statements, and administrative expenses related to the audit of the consolidated financial statements.
(3)	Fees for services rendered by BKD, LLP for preparation of the federal and state tax compliance filings, and other tax related matters.

 

Fees for professional services rendered by KraftCPAs PLLC in connection with the restatement of the 2011 Corporation’s consolidated annual financial statements were $12,250.

 

On December, 20, 2011, the Audit Committee of the Bank dismissed KraftCPAs PLLC as the Corporation’s registered independent accounting firm. The dismissal of KraftCPAs PLLC was a result of a competitive bidding process involving several accounting firms. In connection with the audits of the two fiscal years ended December 31, 2011 and 2010, there were no disagreements with KraftCPAs PLLC on any matter of accounting principles or practices, financial statement disclosure, or auditing scope of procedure, which disagreement, if not resolved to the satisfaction of KraftCPAs PLLC would have caused KraftCPAs PLLC to make reference to the subject matter of disagreements in connection with its reports.  The audit report of KraftCPAs PLLC on the consolidated financial statements of the Corporation as of and for the years ended December 31, 2011 and 2010 contained no adverse opinion or disclaimer of opinion and was not qualified or modified as to uncertainty, audit scope or accounting principles.

The Audit Committee reviews and pre-approves each audit and permitted non-audit service provided by the auditor prior to its engagement to perform such services. The Audit Committee has not adopted any other pre-approval policies or procedures.

 

 

 

 

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GENERAL INFORMATION

 

Other Matters

As of the date of this Proxy Statement, the management of the Corporation and the Bank knows of no other business that will be presented at the Annual Meeting.

Section 16(a) Beneficial Ownership Reporting Compliance

Section 16(a) of the Securities Exchange Act of 1934, as amended, requires the Corporation’s executive officers, directors and beneficial owners of more than 10% of the Common Stock to file reports of ownership and changes in ownership with the SEC.  Such executive officers, directors and greater than 10% shareholders are also required to furnish the Corporation with copies of all Section 16(a) reports that they file.  Based solely on a review of (1) the applicable filings, and any amendments thereto, made with the SEC and posted on the SEC’s EDGAR website and (2) written representations from the Corporation’s executive officers and directors, the Corporation believes that all reports were filed in a timely manner during 2013.

Items of Business for 2015 Annual Meeting of Shareholders

The Bylaws provide that nominations of persons for election of directors and proposals of business to be transacted by the shareholders at an annual meeting of shareholders may be made by any shareholder of record who is entitled to vote and who provides timely and proper notice. In order to be considered timely, a shareholder’s notice must be received by the Secretary at the principal office of the Corporation not earlier than the close of business on the date which is 120 calendar days and not later than the close of business on the date which is 90 calendar days prior to the first anniversary of the preceding year’s annual meeting of shareholders. However, if the date of the applicable year’s annual meeting is more than 30 days before or more than 60 days after the first anniversary of the date of the previous year’s meeting, then a shareholder’s notice to be timely must be received by the Secretary not earlier than the close of business on the date which is 120 calendar days prior to the date on which the Corporation first mailed its proxy statement to shareholders in connection with the applicable year’s annual meeting and not later than the date of the later to occur of (i) 90 calendar days before the date on which the Corporation first mailed its proxy statement to shareholders in connection with the applicable year’s annual meeting of shareholders or (ii) ten calendar days after the Corporation’s first public announcement of the date of the applicable year’s annual meeting of shareholders. In no event shall any adjournment or postponement of an annual meeting or the public announcement thereof commence a new time period for the giving of a shareholder’s notice as described above.

Further, for a shareholder’s notice to be proper, it must set forth:

• the name and address of the shareholder;

• the class and number of shares of stock of the Corporation held of record and beneficially owned by such shareholder;

• the name(s), including any beneficial owners, and address(es) of such shareholder(s) in which all such shares of stock are registered on the stock transfer books of the Corporation;

• a representation that the shareholder intends to appear at the meeting in person or by proxy to submit the business specified in such notice;

• a brief description of the business desired to be submitted to the annual meeting of shareholders, the complete text of any resolutions intended to be presented at the annual meeting and the reasons for conducting such business at the annual meeting of shareholders;

• any personal or other material interest of the shareholder in the business to be submitted;

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• as to each person whom the shareholder proposes to nominate for election or reelection as a director, all information relating to such person that is required to be disclosed in solicitations of proxies for election of directors, or is otherwise required, in each case pursuant to Regulation 14A under the Exchange Act (including such person’s written consent to being named in the proxy statement as a nominee and to serving as a director if elected); and

• all other information relating to the nomination or proposed business which may be required to be disclosed under applicable law. In addition, a shareholder seeking to submit such nominations or business at the meeting shall promptly provide any other information reasonably requested by the Corporation.

Nominations by shareholders of persons for election to the Corporation’s Board of Directors may also be made at a special meeting of shareholders if the shareholder’s notice, in the form required by the Bylaws, is delivered to the Corporate Secretary at the principal office of the Corporation not earlier than the date which is 120 calendar days before the date of such special meeting and not later than the date of the later to occur of (i) 90 calendar days before the date of such special meeting of shareholders or (ii) ten calendar days after the Corporation’s first public announcement of the date of the special meeting of shareholders.

Shareholders who wish to nominate a candidate for election to the Corporation’s Board of Directors (other than the candidates proposed by the Corporation’s Board of Directors) or propose any other business at the 2015 annual meeting of shareholders must deliver written notice to the Corporate Secretary at the address below not earlier than December 15, 2014 or later than January 14, 2015.  Shareholders who satisfy the SEC requirements and wish to have a proposal considered for inclusion in the Corporation’s proxy statement for the 2015 annual meeting of shareholders should submit the proposal in writing by mailing it to the Corporate Secretary at the address below no later than November 23, 2014.

Any nomination for director or other proposal by a shareholder that is not submitted in a timely manner and does not comply with these notice requirements will be disregarded, and upon the instructions of the presiding officer of the annual meeting all votes cast for each such nominee and such proposal will be disregarded.  Nominations or proposals for consideration at an annual meeting of shareholders must be sent to the following address:

First Farmers and Merchants Corporation

Attention: Corporate Secretary

P.O. Box 1148

Columbia, Tennessee 38402-1148

Shareholder Comments at 2014 Annual Meeting of Shareholders

A shareholder who wishes to make comments to or ask questions of the presiding officer at the Annual Meeting on April 15, 2014 must submit in writing the comments or questions no later than April 8, 2014 to: First Farmers and Merchants Corporation, Attention: Corporate Secretary, P.O. Box 1148, Columbia, TN  38402-1148.  Management reserves the right to edit or exclude any such comments or questions in the interests of relevance, appropriateness and time.  A written communication of any such editing or exclusion will be sent to the shareholder before the Annual Meeting.

Annual Report

The Annual Report to Shareholders is available online or can be requested by mail but is not intended to be part of this Proxy Statement.

COPIES OF THE CORPORATION’S ANNUAL REPORT ON FORM 10-K FILED WITH THE SEC WILL BE MAILED TO SHAREHOLDERS WITHOUT CHARGE UPON WRITTEN REQUEST MADE TO:  PATRICIA P. BEARDEN, TREASURER, FIRST FARMERS AND MERCHANTS CORPORATION, P. O. BOX 1148, COLUMBIA, TENNESSEE 38402-1148.

 

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Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting to Be Held on April 15, 2014:

 

The Company has elected to provide its Proxy Statement and Annual Report to Shareholders over the Internet through a “notice and access” model. The Notice of Internet Availability provides instructions on how you may access this Proxy Statement and the Annual Report to Shareholders on the Internet at http://www.cfpproxy.com/6925 or request a printed copy at no charge. In addition, the Notice of Internet Availability provides instructions on how you may request to receive, at no charge, all future proxy materials in printed form by mail or electronically by email. Your election to receive proxy materials by mail or email will remain in effect until you revoke it. Choosing to receive future proxy materials by email will save the Company the cost of printing and mailing documents to shareholders and will reduce the impact of its annual meetings on the environment.

 

 

 

 

 

 

 

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